News From Embodydance Santa Fe
Dear Embodydancers,
Below are the minutes from the Annual Meeting of the Board of Directors, followed by the minutes for the Community Meeting.
Minutes, Embodydance Annual Meeting, February 21, 2010
Held at Guthrie’s house
In attendance: Elaine, Sol, Lloyd, Ruth, Thomas, Guthrie, Ishwari (facilitator and minutes-taker), John C., Anangua (Vibes monitor), Tracy (Assistant Vibes Monitor, Actioneer, Timekeeper)
Consensus statement read by Elaine, Vibes reminder material read by John C.
Board of Directors Discussion of duties and commitment.
Anangua, Guthrie, Thomas and Lloyd offered to serve. Although not present, Lyric also offered to serve, and Poki retracted his offer.
Ruth offered to continue on the BOD. Consensus reached on a new BOD consisting of Ruth, Anangua, Guthrie, Thomas, Lloyd and Lyric. Contact info was collected by Ruth, who will schedule a BOD meeting asap.**
**NOTE: Ruth has decided not to continue on BOD after all. She will get contact info to Ishwari, who will schedule a BOD meeting and meet with group the first time to get them up and running, as she has been on BOD in past.
Minutes, Embodydance Community Meeting, February 21, 2010
In attendance: Elaine, Sol, Lloyd, Ruth, Thomas, Guthrie, Ishwari (facilitator and minutes-taker), John C., Anangua (Vibes monitor), Tracy (Assistant Vibes Monitor, Actioneer, Timekeeper)
Consensus and other statements already read. Agenda was discussed and determined.
Ruth read financial statement.
Viability of Tuesday night dance: Discussion of fact that Tuesday has been steadily operating at a loss. Ideas mentioned included establishing a sliding scale; a suggestion that people who “dance for free” pay on Tuesdays instead, to help increase the “take”; Allowing Thursday night to subsidize Tuesday night; finding a larger and/or less expensive venue. Consensus reached to make announcements at dance that Tuesday’s viability is in question, encouraging people to support it, and to revisit the topic in two months (April).
Space issues (Railyard): Concern expressed about the recent series of mishaps (broken glass; candle wax spill; broken statue; hole in wall), and our standing with owners of Railyard. We are a high-impact user and have an agreement for a very low rent. Discussion of need for Embodydance to stay in good standing and repair recent problems. Discussion of need to increase communication between Facilitators and Coordinators so any problems that do occur get reported immediately. Consensus reached for Embodydance to accept the offer of the individual who broke the wall to pay for the repair. Consensus reached that Tracy will talk with Elise, asking her what they need us to do to affirm our respect and commitment to being responsible tenants. Possibilities discussed included offering to repair the hole (at least one skilled person has volunteered), paying a higher rent, paying a damage deposit.
Facilitator Pay Increase: Discussion of the need for increase, including how to implement it (across the board vs. merit/ seniority, etc.). Consensus reached for Tracy to bring this to Facilitators meeting, reporting general support for an increase, and invite Facilitators to bring proposal to Executive Committee, which should be seated soon.
Tenth-Year Anniversary Party: Tracy presented her draft proposal, including creating committees for music, food, special acknowledgments, Ritual/Ceremony, Embodydance Legacy Video, Promotions. Excited discussion and brainstorming. Consensus reached for Tracy to go ahead and start with a call for volunteers and scheduling a date at Railyard for sometime in May. She will bring her proposal with a budget request to the first Executive Committee for approval.
Legacy Video: Anthony Carlson, filmmaker, presented proposal for creating an Embodydance video, to be shown at Tenth-Year party and to be used for development, promotion and general dance community enjoyment afterwards. Discussion and questions. Basic approval of the idea, with consensus reached for Anthony to present detailed contract proposal to Executive Committee at their first meeting. Anthony agreed to make a sample video available to those who want to view it beforehand.
In Service,
John Cavanagh
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